ShiftAIAI automation and websites · Sydney
The bottleneck has a number.
Owners doing admin is the most expensive habit in a service business, and it never shows up on a P&L. Almost nobody has worked out what theirs costs.
Step one
Get it all in one place.
The enquiries, the quotes, the half-finished invoices, the report nobody has time to assemble. First we find every piece of it and work out where it actually goes.
Step two
Then it runs itself.
Workflows that read the enquiry, create the record, draft the reply and wait for you to approve it. Built in your own accounts, in your name, with a human on anything that matters.
What you get back
Get the week back.
A desk that stays clear, a business that reports on itself, and the hours you were spending on admin back where they earn.
Where it actually goes
Nobody bills for the hour spent chasing an invoice.
It leaks in the same four places in almost every service business: an enquiry that sits in a shared inbox, a quote that never became an invoice, a job that closed without anyone asking for a review, and a Friday afternoon spent assembling a report out of five systems.
- Intake: enquiries arrive, and the response time depends on who happens to be looking.
- Cashflow: work is accepted, then invoicing waits for someone to remember.
- Reputation: good jobs close quietly; the unhappy ones are the only ones who post.
- Visibility: the owner is the reporting layer, manually, every week.
The arithmetic
What the admin habit is costing you
Deliberately conservative: we assume only a third of recovered hours ever convert to billable work, because in practice some of it goes to the pipeline, the team, or going home. Adjust the sliders to your own numbers. When you want the real version, a Flow Map turns it into a priced, sequenced plan for A$750.
How an engagement is shaped
Verify, build, then keep it running.
Three steps from one Sydney AI consultant, and you can stop after any of them. Most people start in the middle, because they already know which job is hurting.
Verify
What your people actually use, where client material goes when they use it, and whether each tool is set up and contracted the way you were told.
FROM A$5,000 · TWO WEEKS What Verify covers → ABuild
The workflows, and the front door when it is genuinely part of the problem. Built in your accounts, documented, with your team trained on it as part of the price.
A$4,500 – 14,000 · 2–5 WEEKS Automations and websites → CCare
Nothing in this field stays still. Models get retired, vendors change their terms, and a tool that was fine in March quietly is not in September.
FROM A$1,500 / MONTH · OPTIONAL What Care includes →The build step covers websites too — custom sites wired into the workflows, from A$4,500, for when the front door is genuinely part of the problem. And it starts with a Flow Map if you want the leak measured before anything is built.
The rules we work to
Written for anyone who answers to a client.
These are contractual habits, not marketing lines. Ask any provider the same questions.
You own everything. Accounts, keys, workflows, code and content sit in your name from the first day, not ours.
Fixed scope in writing before any build. Changes are priced as change orders before the work starts, never after.
A human reviews anything that touches your clients or your money. Drafts wait for approval until you decide otherwise.
Book a fit call
Thirty minutes. No deck.
We work out where the hours go, what you already pay for, and whether this is worth doing at all. If the honest answer is "not yet", you'll hear exactly that.
SYDNEY · LIMITED INTAKE · REPLIES FROM A PERSON
Two active builds at a time. If the timing matters, start with the fit call.
Book a fit call